PDFCONVERSIONINMICROSOFTWORD2007/2010DOCUMENTS
ConvertingtoPDF
ToproduceessiblePDFfilesfortheweb,thefollowingrequirementsmustbemet:
1.Thefilemustmeetessibilitystandardsbyprovidingalternativetextforimages,properheadings,appropriatelinktext,etc.
2.Thefilemustbeexportedcorrectly.IfafileiscreatedbyprintingtoPDF,itwillnotbecorrectlytagged.
3.Office2007usersmusthaveeitherAcrobatortheMicrosoftPDFadd-ininstalled.Office2010userscancreatetaggedPDFfilesnativelyorwiththeAdobeadd-in. Note ThefollowinginstructionscanalsobeusedtoconvertPowerPointfilestoPDF. Word2007 AdobeAdd-in TheAdobeAdd-in,alsocalledPDFMaker,isthebestchoicetocreatehigh-qualitytaggedPDFfiles.
1.ToexportaPDF,clickontheOfficebutton,hoveroverSaveAs,andselectAdobePDF(oruseshortcutAlt+
F,F,A).
2.OryoucanselectCreatePDFfromtheAcrobatribbon.Adialogboxwillappear.
3.TheprogramshouldcreateataggedPDFfilebydefault.Ifnot,selectAdobePDFConversionOptionsandselecttheCreateessible(Tagged)PDFfileoption. Microsoft Add-in Word2007offersafreeSaveasPDFAdd-inthatallowsyoutocreatetaggedPDFfileswithoutinstallingAcrobat.Thisisavailableathttp:///en-us/download/details.aspx?
id=7
1.ClickontheOfficeButton,hoveroverSaveAs,andselectAdobePDF(oruseshortcutAlt+
F,F,P).
2.Beforesaving,selectOptionsandensurethattheDocumentstructuretagsforessibilityoptionisselected. Word2010 AdobeAdd-in PleasenotetheAcrobatadd-inisonlyavailabletouserswhohaveAcrobatXinstalledandhavethe32-bitversionofOffice2010.
1.ToexportaPDF,selectCreatePDFfromtheAcrobatribbon.
2.OryoucanselectFile>SaveasAdobePDF.Adialogboxwillappear.
3.TheprogramshouldcreateataggedPDFfilebydefault.
4.Ifnot,selectPreferencesfromtheAcrobatribbonandensurethatEnableessibilityandReflowwithtaggedAdobePDFisselected. SavingPDFNativelyTaggedPDFfilescanstillbecreatedwithoutinstallingAcrobat.
1.SelectFile>SaveAs.2.UnderSaveasType, selectPDF.3.Beforesaving,select OptionsandensurethattheDocumentstructuretagsforessibilityoptionisselected. ©2012ProjectGOALSAllrightsreserved.Contactusatgoals@or#435.797.3381Formoreinformationgoto/goalsMadepossiblebyagrantfromtheFundfortheImprovementofPostsecondaryEducation(FIPSE),USDepartmentofEducation.Noofficialendorsementimplied.
1.Thefilemustmeetessibilitystandardsbyprovidingalternativetextforimages,properheadings,appropriatelinktext,etc.
2.Thefilemustbeexportedcorrectly.IfafileiscreatedbyprintingtoPDF,itwillnotbecorrectlytagged.
3.Office2007usersmusthaveeitherAcrobatortheMicrosoftPDFadd-ininstalled.Office2010userscancreatetaggedPDFfilesnativelyorwiththeAdobeadd-in. Note ThefollowinginstructionscanalsobeusedtoconvertPowerPointfilestoPDF. Word2007 AdobeAdd-in TheAdobeAdd-in,alsocalledPDFMaker,isthebestchoicetocreatehigh-qualitytaggedPDFfiles.
1.ToexportaPDF,clickontheOfficebutton,hoveroverSaveAs,andselectAdobePDF(oruseshortcutAlt+
F,F,A).
2.OryoucanselectCreatePDFfromtheAcrobatribbon.Adialogboxwillappear.
3.TheprogramshouldcreateataggedPDFfilebydefault.Ifnot,selectAdobePDFConversionOptionsandselecttheCreateessible(Tagged)PDFfileoption. Microsoft Add-in Word2007offersafreeSaveasPDFAdd-inthatallowsyoutocreatetaggedPDFfileswithoutinstallingAcrobat.Thisisavailableathttp:///en-us/download/details.aspx?
id=7
1.ClickontheOfficeButton,hoveroverSaveAs,andselectAdobePDF(oruseshortcutAlt+
F,F,P).
2.Beforesaving,selectOptionsandensurethattheDocumentstructuretagsforessibilityoptionisselected. Word2010 AdobeAdd-in PleasenotetheAcrobatadd-inisonlyavailabletouserswhohaveAcrobatXinstalledandhavethe32-bitversionofOffice2010.
1.ToexportaPDF,selectCreatePDFfromtheAcrobatribbon.
2.OryoucanselectFile>SaveasAdobePDF.Adialogboxwillappear.
3.TheprogramshouldcreateataggedPDFfilebydefault.
4.Ifnot,selectPreferencesfromtheAcrobatribbonandensurethatEnableessibilityandReflowwithtaggedAdobePDFisselected. SavingPDFNativelyTaggedPDFfilescanstillbecreatedwithoutinstallingAcrobat.
1.SelectFile>SaveAs.2.UnderSaveasType, selectPDF.3.Beforesaving,select OptionsandensurethattheDocumentstructuretagsforessibilityoptionisselected. ©2012ProjectGOALSAllrightsreserved.Contactusatgoals@or#435.797.3381Formoreinformationgoto/goalsMadepossiblebyagrantfromtheFundfortheImprovementofPostsecondaryEducation(FIPSE),USDepartmentofEducation.Noofficialendorsementimplied.
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